- All student branches, student chapters, and student affinity groups have to conduct election every year within the months of July and August.
- All nominated students to take “officer” positions within the student branches, student chapters, and student affinity groups should have ACTIVE IEEE memberships to be eligible for an “officer” position.
- Appointing chairs of student branches, student chapters, and student affinity groups is ILLEGAL according to IEEE Constitution and Bylaws.
- All student elections have to be documented and performed via vTools. Student Activities Coordinator (SAC) and Section Student Representative (SSR) should be always informed about the election process and election results. Emails can be found in this link
- A detailed description for the student branch Chair, Vice Chair, Secretary, and Treasurer can be found in this link.
- A Student Branch Counselor should have an ACTIVE IEEE membership and serves as an adviser to the branch and is appointed by the local Section Chair, upon the recommendation of the Student Members and the Regional SAC Chair (RSAC), and serves with the approval of the Department Head of the university or faculty where the branch is established. The appointment (or reappointment) is normally for two years.
- A Student Branch Counselor should assist students with the development of their Annual Plan NOT planning on behalf of them. A Student Branch is meant to be managed by students and the counselor is meant to advise the students. The Roles & Responsibilities of the IEEE Student Branch Counselor can be found in the IEEE Student Branch Counselor Guide and this link as well.
- A Student Chapter / Affinity Group Advisor should have an ACTIVE IEEE membership and member of the same society / affinity group. All the guidelines for student branch counselor are applicable to student chapter / affinity group ADVISOR.
- A Student Chapter / Affinity Group Advisor needs to provide guidance in all the activities of the chapter / affinity group. Mostly, the activities are planned, managed, and executed by the students themselves.
- As the student community is dynamic, the student chapter / affinity group member strength may vary every year and it is the responsibility of Student Chapter / Affinity Group Advisor to instigate interest in new students and make them join the society / affinity group. This is a continuous process every year. The growth and strength of a student chapter / affinity group over the years depend on the Student Chapter / Affinity Group Advisor. All the communications made by chapter / affinity group chair to any entity need to be copied to the advisor.
